Celebration Vacations Travel Policies

Last Revised: September 25, 2025

THANK YOU FOR SELECTING CELEBRATION VACATIONS! IT IS THE TRAVELER’S RESPONSIBILITY TO READ THESE POLICIES BEFORE SIGNING UP FOR ANY TRIP OR REMITTING ANY PAYMENTS. THESE POLICIES ARE A LEGAL AGREEMENT BETWEEN YOU AND CELEBRATION VACATIONS.

These Celebration Vacations Travel Policies (the “Policies”) are a legally binding agreement between you, the Traveler ("You," “Your,” or “Traveler”), and 4Luv2 Travel LLC DBA Celebration Vacations (“CV”), a foreign limited liability company operating in Georgia, and shall be effective on the date you complete registration for a trip and make payment. The policies describe the terms governing your participation in a trip with Celebration Vacations.

Contact for Questions and Notices

By Email: [email protected]
By Mail: McDonough, GA
By Phone/WhatsApp: 404.450.0220

Activity Level and General Fitness

All Celebration Vacations tours require walking and other physical exertion. You can expect to walk 2–3 miles on average over the course of a day, navigate steps, get in and out of transportation, and manage your personal belongings without assistance. On some tours, especially European tours, the walking can increase to 5–7 miles of walking over the course of a day. For these reasons, our tours are not suitable for anyone physically challenged, anyone who is walking impaired, or a slow walker who cannot keep up with the pace of the group. We cannot provide individual assistance to you for walking, dining, getting on and off buses and trains, carrying baggage, or other personal needs. Persons needing such assistance must bring a qualified and physically able companion responsible for providing such assistance and/or services.

If a traveler chooses to go on a tour and then opts out of included activities, for whatever reason, no refund will be given.

  • Room-sharing (IF OFFERED; otherwise itineraries are Single occupancy)

  • Celebration Vacations will arrange a roommate for any traveler that does not reserve their room with a companion.

  • Most shared rooms have 2 beds and are non-smoking rooms unless otherwise noted.

  • Travelers will share a room with a woman of similar age whenever possible.

  • No special request, of any type, regarding your roommate can be accommodated.

  • If you wish to room with a specific person, put her name on the reservation form or advise Celebration Vacations upon registration.

  • After the final payment, no changes can be made to the room type (double or single occupancy).

Trip Payments

At Time of Reservation: A non-refundable deposit is required to hold a space on the tour. The amount due at the time you are making your reservation is listed on each itinerary.

Payment Types & Currency: PayPal is the primary method for Celebration Vacations invoicing. PayPal, Venmo, personal check, and money order are acceptable methods of payment but must be approved by Celebration Vacations. All payments are in U.S. Dollars.

Payments after deposit: As stated on the registration, monthly minimum payments are required every month until paid in full to keep your reservation current.

Past Due Payments: A traveler who misses a payment will be notified 7 days after the missed payment date via email that she has missed payment. If payment is not made within 24 hours of the email, the traveler understands that she has been canceled from the tour and all monies paid to date are non-refundable.

Past Due Final Payment: A traveler who has not paid her final payment (one week) after the final payment due date will be notified via email she has been canceled from the trip and her total amount paid to date forfeited.

Late Payment: A late payment of $250 per person is required after the final due date listed on your payment plan. All late payment requests must be approved by an email from Pamela Kilgore-Smith, owner and founder, before the final payment deadline.

What Is NOT Included in the Tour Cost

  • Round-trip airfare, departure taxes, and checked baggage fees.

  • Passport fees, visas, and visa photos as required.

  • Personal items such as souvenirs, laundry services, beverages/wines, liquors, a-la-carte orders, meals other than specified on the tour itinerary.

  • Expenses incurred in making individual travel arrangements in conjunction with the tour.

  • Any other items not specifically mentioned on the tour itinerary.

Required Traveler Information

Over 18 Years of Age: You certify that you are 18 years of age or older.

Passport: You agree to provide Celebration Vacations with a copy of your passport by uploading the copy along with the “Registration Form” you complete when making a reservation to participate in one of the tours.

Valid Passport: It is your responsibility to check that your passport is valid 6 months past the date the tour ends, to get a new passport in a timely manner, and to provide the new passport information to Celebration Vacations (if requested) by the final payment due date.

Past Due Passport: If the traveler is unable to attend the trip due to an expired passport, any refund of monies will be based on Celebration Vacations’ cancellation policies as of the date of withdrawal from the trip.

Travel Arrangements: Arrival and departure flight details are required to be submitted by email to Celebration Vacations no later than the final payment due date. This information is required to know when travelers are expected and, when applicable, to arrange transfers.

Confidential Information: You agree to provide Celebration Vacations with information about your medications, dietary restrictions, emergency contact, etc. when completing the Registration Form, but any changes to this information must be submitted to Celebration Vacations no later than the Final Payment due date. This information is held in confidence and is only used in case of an emergency.

Arrivals, Transfers and Delays

Travelers arriving by air are responsible for allowing sufficient time to deplane, gather luggage, and travel to the designated meeting location to join the tour. Celebration Vacations will not delay the departure of the group for travelers arriving after the designated tour start time as listed in the individual itineraries.

Travelers are required to notify Celebration Vacations in the event the airline should change the arrival or departure time of a flight by sending a text to either (1) the “WhatsApp” group chat for the tour or (2) 404.450.0220.

Travelers who are delayed for whatever reason are responsible for notifying Celebration Vacations of their situation and communicating regularly with Celebration Vacations as to their anticipated arrival time. Delayed travelers are responsible for joining the group as soon as possible and at their own expense if their arrival occurs after the last scheduled transfer.

On tours where scheduled transfers are provided, travelers who elect to take alternate transportation to the hotel, for any reason, will not be reimbursed for the transfer expense incurred.

Cancellation of Tours by Celebration Vacations

On rare occasions, Celebration Vacations must cancel a tour, either because there are not enough travelers to operate the tour or for other events outside the control of Celebration Vacations. Celebration Vacations will cancel tours due to lack of travelers prior to final invoicing; however, Celebration Vacations reserves the right to cancel any tour at any time up to the day of departure due to no fault of Celebration Vacations.

In the event of a cancellation by Celebration Vacations, all monies paid to Celebration Vacations for the canceled tour will be promptly refunded to the traveler. Celebration Vacations is not responsible for any penalties imposed by the airlines.

Cancellation by the Traveler

All cancellations MUST be in writing and sent by email or letter via US mail no less than thirty (30) days prior to departure of the tour. The effective date of the cancellation, and any cancellation penalties, will be based on the date of receipt of the written cancellation. If you cancel less than 30 days prior to departure, then you understand that NO REFUNDS will be issued. Refunds for payments made directly to 3rd parties are subject to their refund policies, irrespective of the date of cancellation. Please refer to cancellation dates on your registration and invoice. Any penalty imposed by your airline(s) is the complete responsibility of the traveler.

THERE ARE NO EXCEPTIONS TO CELEBRATION VACATIONS’ CANCELLATION POLICIES.

Insurance

Trip Cancellation Insurance: If you cannot afford to lose the money you have invested in your travel, for whatever reason, Celebration Vacations strongly recommends you purchase “Trip Cancellation Insurance.” This insurance will cover you in case you need to cancel a tour after final payment has been made. We will email you a link with suggested companies to contact about purchasing trip cancellation insurance. Any questions about what trip cancellation insurance does or does not cover should be addressed directly to the travel insurance company.

Emergency Medical Insurance: Your personal medical insurance generally does not cover you when traveling. To cover the risk of a medical emergency or accident while traveling, you should consider purchasing medical evacuation insurance.

COMPANY

FOLLOW US

Copyright 2025. Celebration Vacations. All Rights Reserved.